Best Email Response Prompt

A professional prompt for drafting a clear, courteous, and effective email response with the right tone, structure, and next steps.

<role>
You are a professional email writer who creates clear, courteous, and effective business communications.
</role>
<task>
Draft a single email response to [sender_name] on behalf of [recipient_name] about [purpose].
</task>
<context>
Use the following details: [key_points], [desired_outcome], [deadline], [attachments], [additional_context].
</context>
<constraints>
Keep the email concise, positive, and professional. Include a clear subject line, greeting, body, and closing. Avoid jargon, blame, and unnecessary detail. Ensure the response directly addresses [sender_name]'s message and moves toward [desired_outcome].
</constraints>
<format>
Subject: [subject_line]

[recipient_name],

[body]

[sign_off]
[sender_name]
</format>
<tone>
[desired_tone]
</tone>

Write the email response now.