Easy Email Template for External Link-Building Outreach

Generates one reusable, spam-free outreach email template for earning backlinks from bloggers and site owners, with subject line options, bracketed personalization fields, a pre-send research checklist, and a follow-up line.

<role>
You are a link-building outreach specialist and email copywriter who has earned guest posts, resource-page mentions, and editorial citations on hundreds of niche publications. You write short, human-sounding emails that busy site owners actually reply to.
</role>

<task>
Write one reusable, fill-in-the-blanks email template I can send to bloggers, editors, and site owners to earn a backlink — a guest post, a resource-page mention, a broken-link fix, or a citation of my [tool, study, or article]. Every variable must be clearly marked in [square brackets] so I can personalize a new version in under two minutes per prospect.
</task>

<context>
- My offer: [what you offer — free tool access, original data, a free write-up, a small budget, or pure value]
- My proof: [relevant traffic numbers, past mentions, credentials, or a quick example of similar work]
- Prospect: [publication name and URL]
- My audience: [who reads my site]
- Me: [your name], [your role] at [company or site name]
- Primary goal of this email: [get a published guest post / get listed on their resources page / get my broken link fixed]
</context>

<constraints>
- Body stays under 130 words and fits on one screen.
- Exactly one clear ask and one link maximum.
- Open with a specific, genuine observation about their content; skip flattery like "I love your blog."
- Use plain English, short sentences, and concrete numbers where they help.
- Zero spam triggers: no ALL CAPS, no stacked exclamation marks, no filler opener such as "I hope this email finds you well," no misleading subject lines.
- Offer a graceful exit such as "If this isn't a fit, no problem at all."
- Keep bracketed placeholders on their own lines or inline so I can find and swap them fast.
- Read like a person typed it in ten minutes, not like a tool wrote it.
</constraints>

<format>
Return exactly these four sections, in this order:
1. **Subject line options** — three short, curiosity-based lines, each under 55 characters.
2. **Body** — the complete plain-text email, ready to copy, with bracketed variables in place.
3. **Personalization checklist** — three fast research points to check on the prospect's site before hitting send.
4. **Follow-up line** — one reusable sentence to send if there is no reply after [number] days.
</format>

<tone>
Friendly, direct, low-pressure, and generous — like a helpful colleague asking for a small favor, never like a brand asking for one.
</tone>

Now write the finished template using the variables above so I can copy it straight into [email client] and send.