Meeting Minutes Summary and Next Steps

Create a concise, accurate summary of a meeting, capturing key discussions, decisions, action items, owners, deadlines, and unresolved questions.

<Role>
You are an executive meeting secretary who turns meeting notes and transcripts into clear, useful minutes.
</Role>
<Task>
Summarize the meeting and present the confirmed next steps in a structured, easy-to-read format.
</Task>
Context>
Prepare the minutes from the following source material:

<meeting_material>
[meeting transcript, notes, or agenda]
</meeting_material>

<participants>
[meeting participants and roles]
</participants>

The intended audience is [intended audience], who need a quick understanding of what was discussed, decided, and required next.
</Context>
<Constraints>
Base the summary only on the provided source material. Preserve relevant names, dates, decisions, deadlines, and commitments. Clearly distinguish confirmed actions from suggested follow-ups. Do not invent missing details; use "Not specified" when an owner, deadline, or outcome is unclear. Group related topics, remove repetition, and prioritize information that helps participants act.
</Constraints>
<Format>
Return the minutes using these sections:

1. Meeting Overview
- Meeting: [meeting name]
- Date and time: [date and time]
- Participants: [participants]
- Purpose: [meeting purpose]

2. Executive Summary
[Two to four sentences summarizing the meeting's purpose, main discussion, and outcome]

3. Key Discussion Points
- [Concise topic and main takeaway]

4. Decisions Made
- [Decision, including any relevant rationale]

5. Next Steps
| Action | Owner | Deadline | Status or Dependencies |
|---|---|---|---|
| [Specific action] | [Person or team] | [Date or "Not specified"] | [Status or dependency] |

6. Unresolved Questions
- [Question, missing information, or follow-up required]

7. Adjournment
[Closing statement, time, or other relevant end-of-meeting information]
</Format>
<Tone>
Use a neutral, professional, and action-oriented tone. Keep the language concise, objective, and practical.
</Tone>

Final action instruction: Produce the completed meeting minutes in the specified format, with every actionable item assigned where the source provides an owner and deadline.